Go to e-grant.dk.
Click Log in with MitID.
Log in using your MitID.
Your profile will be created automatically, and you must use MitID for all future logins.
Go to e-grant.dk.
Click Log in with username and password.
Then click Create new e-grant user.
Enter your information in the fields.
You will receive an activation email at the specified email address.
Click the link in the email to activate your user.
Create a password and click Activate user.
You will then be redirected to e-grant.dk, where you can log in using your username and password.
If your name appears as “Pseudonym” instead of your full name, please follow the steps below to have it corrected.
Send an email to support.e-grant@ufm.dk.
Please state that your name appears as “Pseudonym” and include the following information in the email:
Your date of birth
Your mobile phone number
If you change information such as your email address or name in your e-grant profile after you have started an application, the original information will continue to appear in that application.
If you want the updated information to be reflected, you must create a new application.
When logging in to e-grant.dk, it is important that you remember how you created your profile and log in using the same method.
Go to www.e-grant.dk.
Click Username and password.
Click "Forgot password."
Enter your email address and click Reset password.
You will be informed that an email with a reset link has been sent.
Click the link in the email.
On the activation page, click Send activation code.
You will receive an SMS with the code. Enter the code in the field.
Enter a new password, repeat it, and click Reset password.
You will receive confirmation that your password has been changed and will shortly be redirected to the front page of e-grant.dk, where you can log in using your new password.
If you have forgotten your MitID password, click Forgot code? on the MitID login page and follow the instructions provided.
The most common reason is that the email has been blocked by your spam filter or has ended up in your junk folder.
The activation email is sent from noreply@e-grant.dk – please check your spam or junk folder if you cannot find it in your inbox.
For security reasons, e-grant registers you as inactive if you do not continuously interact with the system. You will therefore be automatically logged out after 30 minutes of inactivity.
Please remember to save your work regularly during the application process by using the “Save and continue” button.
Close to application deadlines, you may experience longer response times than usual – up to 2 minutes. This does not mean that any data is lost, but simply that the server is under heavy load.
We therefore recommend uploading materials well in advance of application deadlines.
If some of the tabs are missing in e-grant, this is often because you have created two separate profiles.
This can happen, for example, if you have registered both with a username and password and with MitID.
To gain full access to your applications and messages, you must merge your profiles.
When you merge your profiles, the following applies:
The email address you log in with the first time will no longer receive emails from e-grant.
Going forward, emails will be sent to the email address associated with the other profile (the one you log in with the second time).
Log in to e-grant.dk using your first user account.
Click your name in the upper-right corner.
Click Request user merge in the upper-right corner.
Click Continue and log out. You will now be logged out of e-grant using your first account.
Click the link Click here to return to the login page.
Log in to e-grant again using your second user account. You will now be taken to the front page.
Click Request user merge.
You will then receive the following message:“Your request has been received and will be processed as soon as possible.”
Once the process is complete, you will receive an email confirming that the profiles have been merged.
If you continue to experience issues, please contact e-grant support at support.e-grant@ufm.dk.
Please note: Once completed, a profile merge cannot be undone.
Please note that the individual who initiates an application on e-grant.dk is automatically registered as the applicant for the case.
Once an application has been created under the applicant’s own profile, the applicant may invite another user to join the application. The invited user can then log in using their own profile and, if required, assume responsibility for completing and submitting the application.
Log in to e-grant.dk.
Select Search options.
Select Apply now.
Enter a title for the application and select Create application.
Please note: Where multiple funding instruments are available under the scheme, you will be asked to select the instrument you wish to apply for.
Select Open to begin the application.
You will then be directed to the application form. The layout and content may vary depending on the scheme you are applying under.
The option to submit the application is available at the bottom of the menu.
Once the application has been submitted, it will be available under Applications → Submitted.
You may reopen an application that has already been submitted, provided that the application deadline has not yet passed.
Please note that this is not possible for schemes with a rolling application deadline. In such cases, you must instead create a new application and submit it again.
Log in to e-grant.dk.
Select Applications from the menu.
Select Submitted.
Select the case title to open the relevant application.
Select Go to form in the top right corner of the case workspace.
Select Administration at the bottom of the menu.
A small submenu will appear – select Administration again.
Tick the Unlock box and then select Save and continue.
The application is now open for editing. Once you have made the required changes, select Save and continue in the relevant sections.
Finally, remember to resubmit the application once all changes have been saved.
Two versions of the application will then be available in the case – only the most recently submitted version will be processed.
Attachments must always be uploaded as PDF files and must not exceed 20 MB per file.
If uploading attachments is permitted for the application form, the function will be available either during completion of the form or at a specific step in the process.
Here, you select the relevant document type from a drop-down menu and then upload the file. The document will subsequently appear in the list below.
If you upload two attachments with the same file name, the first attachment will be replaced by the new one.
No. Please ensure that the attachment has the correct file name before uploading it to your application.
e-grant does not provide file conversion services.
You must ensure that the document is saved as a PDF file before uploading it.
No. Please remove any document restrictions before uploading the file, as the system does not support protected documents.
The number and type of attachments you may upload are specified in the relevant call.
I cannot delete my attachments
You can delete an attachment by selecting the red cross next to the file.
If this option is not available, please contact e-grant support.
Yes. e-grant supports the upload of digitally signed PDF files.
In some cases, it may be relevant to grant employees at the administering institution access to your cases so they can assist in preparing the application.
Below is an overview of the available case roles in e-grant and the rights associated with each role.
Case role |
Permissions |
Example |
|---|---|---|
Applicant |
Has full access to all system functions. | The individual or organisation that prepares and submits the application for funding. |
Agent |
Has permissions to read, edit, and submit the application. Can add, edit, and remove participants. An Agent cannot assign the Agent role to other users for the application case If funding is awarded, the Agent role is carried over to the grant case. |
A person who, on behalf of the applicant or grant holder, can submit applications and documentation. This role is typically used when the applicant or grant holder does not personally complete or manage the application in e-grant.
|
Contact person at administrator |
The person most frequently communicated with at the administering institution. | An employee who assists with administrative tasks or supports the applicant in preparing and submitting the application. |
Aid |
Has permissions to view the application and grant case as well as associated documents. Can assist with completing parts of application and financial forms. Cannot submit forms or invite other roles. |
A person who contributes to quality assurance or practical completion of application, budget, or financial material. |
Before you begin, make sure that:
You are logged in to e-grant.dk
The person you want to add already has a registered profile in e-grant
Click the Applications tab.
Click the title of the application you want to edit.
Select the desired action:
Click Add new participant in the Access to the case section on the right-hand side.
Complete the fields in the dialog box, select the desired role from the dropdown menu, and click OK.
Click the X next to the participant’s name and confirm by clicking Yes.
The participant will now be removed from the case.
Click the participant’s name in the Access to the case table.
Select the new role from the dropdown menu and click OK.
In some cases, it may be relevant to grant employees at the administering institution access to your cases so they can assist in preparing the application.
Below is an overview of the available case roles in e-grant and the permissions associated with each role.
Case role |
Permissions |
Example |
Grantee |
Has full access to all system functions. | The individual or organisation that prepares and submits the application for funding. |
Agent |
Has permissions to read, edit, and submit the application. Can add, edit, and remove participants. An Agent cannot assign the Agent role to other users for the application case. If funding is awarded, the Agent role is carried over to the grant case |
A person who, on behalf of the applicant or grant holder, can submit applications and documentation. This role is typically used when the applicant or grant holder does not personally complete or manage the application in e-grant.
|
Contact person at administrator |
The person most frequently communicated with at the administering institution. | An employee who assists with administrative tasks or supports the applicant in preparing and submitting the application. |
Aid |
Has permissions to view the application and grant case as well as associated documents. Can assist with completing parts of application and financial forms. Cannot submit forms or invite other roles. |
A person who contributes to quality assurance or practical completion of application, budget, or financial material. |
Go to the Grants tab and click the title of the grant you want to edit.
Before adding a case participant, make sure that the person you want to add already has a registered profile in e-grant.
Locate the Access to the case section on the right-hand side.
Click Add new participant.
Complete the fields, select the desired role from the dropdown menu, and click OK.
Go to the Access to the case section.
Click the X (❌) next to the name of the participant you want to remove.
Confirm by clicking Yes.
Click the participant’s name in the Access to the case table.
Select the new role from the dropdown menu.
Click OK to save the change.
If a document has not been approved in the first instance, you can resubmit it directly in e-grant. This guide will walk you through the steps.
When a document has been reopened for resubmission, you will start exactly where you left off. You simply need to replace the previous document with a new one.
Log in to www.e-grant.dk and click the Grants tab.
Locate and click the relevant project title.
Under the Deadlines section, click the specific task shown in blue text.
In the box, click View form.
→ You will now return to the final step of your previous submission.
In the menu on the left, click Upload attachments.
Upload a new, updated document. The new document will automatically replace the previous one.
Click Save and continue.
Click Submit.
→ Your updated document has now been resubmitted, and the task is completed.
Download and print the completed financial report from e-grant.
Both the grant holder and an authorised employee must sign the document physically.
Scan the signed financial report to your computer.
Save the scanned document as a PDF file.
Log in to www.e-grant.dk.
Go to your profile and locate the relevant financial reporting task.
Upload the PDF file as an attachment.
When you are awarded a grant in e-grant, you automatically gain access to a new tab in the top menu: Grants.
In the Grants tab, you can view both your active and completed grants.
You can click on the titles to open each individual grant and view details, documents, and deadlines.
Log in to www.e-grant.dk and click the Grants tab.
Locate and click the title of the relevant grant.
Scroll down to the Documents section and click the PDF file containing your grant letter.
